Tips for Conducting Vehicle Inspections Once you develop a systematic approach to checking your car, light truck or van, it takes only a few minutes. Check for signs of tire damage or unusual wear. Use a tire gauge to confirm all tires are inflated to manufacturer recommendations. Find tire inflation recommendations posted on the driver side door jamb or in the glove box and listed in your owner's manual. If you have full size spare tire, you may want to rotate it into use to achieve even tire wear.
At best, that provides marginal traction in ideal road conditions. When roads are wet it's not enough tread to prevent hydro-planing.
What Are the Benefits of Using Motor Vehicle Records?
Between regular wash jobs, use a damp cloth to clean dirt and road film from all light lenses. Turn Signals Confirm both front and rear signal lights work.
Emergency Signals Confirm emergency flashers are operational. Windshield Start your driving day with a clean view of the world. Check for rock chips. Wipers Confirm wiper controls work, and wiper blades clear the windshield. Replace wiper blades when you see streaks or gaps in their path. Switch to winter wiper blades in October. Horn Confirm horn works. Seatbelts Confirm seatbelts and mechanisms latches, emergency restraint, recoil work properly. Most vehicles have adjustable shoulder belts; adjust it so that the shoulder belt rests on the middle of your collar bone rather than on neck or shoulder.
Canadian Centre for Occupational Health and Safety Rear Vision Mirrors Confirm mirrors are clean, free of damage and adjusted for your driving position. Set your mirrors for optimal rearward visibility. Use the video links to find out more. Confirm your driving area is free of clutter.
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If your vehicle has a manual transmission, you use your parking brake daily. Test Your Parking Brake Brakes As you back out of the garage and before you enter traffic, gently apply your brakes to confirm they are operating as they should. Find a quiet location with no other traffic oncoming or behind you grip the steering wheel and give your brakes a firm application to confirm your ABS system is working.
If there are, engage a technician to address them immediately. Instrument lights working. In negligent lending cases, you are liable because you let an employee use a company vehicle when you knew or should have known the employee was unfit to drive. What can you do about employer liability for negligently lending a vehicle? To reduce your liability from negligent lending suits against you, you can:. In negligent maintenance cases, you will be liable for an accident if a condition of your company vehicle made it unsafe to drive and that condition for example, faulty brakes or a bad tire contributed to the accident.
What are the grounds for negligent maintenance lawsuit grounds? A lawyer who sues you for negligent maintenance will usually argue the case in one of two ways: negligence per se vs. In many states, once an attorney establishes the unlawful condition of a vehicle negligence per se and shows that it contributed to the accident, you become automatically liable. The only issue left for a jury in such a case may be simply determining the amount you'll have to pay. The lesson here, and the strategy for reducing your liability under this theory, is simple: Never allow your vehicle to be operated in a condition that could be considered unsafe or unlawful.
Even the shortest of distances is not worth the risk! There is one more thing you should understand about these kinds of cases: after an accident, many people — and especially lawyers — will do a lot of "Monday morning quarterbacking. Just imagine the attorney pointing to a woman in a wheelchair saying, "She would still be walking if this employer had just taken two minutes to take a close look at the tires on his company vehicle once in a while.
What can you do to reduce the likelihood of successful negligent maintenance claims? Obviously, the quality of your vehicle is the focus of these claims. Thus, taking steps to ensure that your vehicles are adequately maintained and documenting that you have taken those steps is usually your best defense. Here are some things that can help you to protect yourself:.
If you are concerned about keeping your vehicles in good condition, and documenting the fact that you conduct regular vehicle inspections, you should consider downloading a copy of the checklist for evaluating used vehicles from our Business Tools. The checklist is a handy two-page size and includes spaces for any comments you want to make. You can also give a copy to a mechanic whom you trust and ask him or her to inspect your vehicle.
There are numerous good reasons for having a vehicle policy if you have employees using your vehicles, but arguably the most important is that the right vehicle policy can help you reduce respondeat superior liability.
The term " respondeat superior " is a legal way of saying, "As long as your employee is using your vehicle to perform work for you, I'm holding you responsible if the employee gets into an accident with that vehicle. Drafting a vehicle policy is the best way to set and communicate the rules regarding employees' use of vehicles. Here are are a few suggestions for drafting vehicle policies that meet your needs:.
Motor Vehicle Reports
When employees use company vehicles for unauthorized purposes, this drives up our vehicle costs in many ways, and it hurts the company's bottom line. This hurts us all because it means less money for such things as salaries, benefits, and product development. Therefore, please help us by observing the following vehicle rules Good vehicle policies help limit the tax consequences of having employees use vehicles. The IRS is wary of people who try to lower their income and payroll taxes by negotiating with their employers for fringe benefits — which these people assume are non-taxable — instead of higher salaries.
For this reason, the IRS has special rules requiring employers to report the fringe benefit associated with having a company car as taxable compensation. If it is practical for you to establish vehicle policies that restrict personal use of your vehicles by employees, it may save you the hassles of withholding the value of vehicular fringe benefits from employee paychecks, and sending that money to the IRS. Legally Required Registered Agent Services, in every state.
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When you change your agent to BizFilings, we pay the state's change of agent filing fee. We cover all 51 jurisdictions. Let the Business License Wizard tell you what is required. Share This. Vehicle Liability Arguments If one of your employees is involved in an accident while driving a company vehicle and a victim of the accident sues, the victim's attorney will most likely make one or more of the following arguments for holding you liable: respondeat superior negligent hiring or retention negligent lending of a vehicle negligent maintenance of a vehicle Chart Summary of Vehicle Liabilities The following chart sums up the elements of each of these grounds for a lawsuit and suggests ways to limit your risks in each case.
Your employee was at least partially at fault in the accident. Your employee was acting in the scope of job at the time of the accident.
Vehicles at work checklist - Section 4 - Vehicle maintenance
Establish clear, narrow policies on use of vehicles by your employees if possible. Enforce vehicle policies; use employee discipline if necessary. Maintain adequate insurance. You should've taken more care checking references or criminal records in hiring. Conduct thorough hiring checks. Terminate employees who should be terminated. Healthy, safe and productive lives and enterprises. Managing Safety and Health in Schools. Teacher Support and Classroom Resources. Safety and Health Initiatives in Education. Health and Safety Courses Online.
Vehicle Safety Pre-Checks
Regulations and Orders. Codes of Practice. Workplace Complaint. Getting Started. Taking Care of Business.